Regular / Priority Mail

Ordering Certificates by Regular/Priority Mail

Priority Mail Only

For priority service without using a credit card, you may send your request to our Office using any type of priority mail service (UPS, FedEx, Express Mail, etc.). If you want your request mailed back to you by a priority mail service, you must enclose with your request a pre-paid self-addressed priority mail envelope. Do not send a priority service account number or a payment for the Office to use in obtaining return priority mail service. Major couriers have verified that as the sender, the Office will be held responsible for acceptance of the delivery and for payment. Therefore, we cannot process return priority mail in this manner.

New ID Requirements

Due to the rise in identity theft and other fraudulent use of vital records, acceptable ID is limited. You must provide a government (state or federal) issued photo ID. This can be issued by the U.S. or other country of residence.

Examples of acceptable IDs (must be current):

  • Photocopy of driver's license
  • Photocopy of state ID card
  • Photocopy of passport or visa
  • Photocopy of military ID

If you do not have a government issued photo ID, you must send photocopies of any 2 of the following:

  • Social Security number
  • Bank statement with current address
  • Car registration or title with current address
  • Utility bill with current address
  • Pay stub (must include your name, social security number plus name and address of business)

Costs

Note: Effective July 1, 2022,  the cost of certified copies increased to $20 per copy. Prior $15 certified copy pricing expired at midnight on June 30, 2022.
 
The cost is $20 for the first copy and $20 for each additional copy of the same record ordered at the same time. By state law, the initial $20 fee for a certified copy of a certificate is a five-year record search fee - one certified copy is issued if the record is found and if not found, the fee is retained. Payment can be a check or money order made payable to "Kansas Vital Statistics."

Submitting Requests

If you cannot provide complete information, provide as much as possible. We must have sufficient information to conduct a record search for the correct record. If the exact date of the birth is unknown, state a consecutive five-year search span (more may be specified, but each five-year span costs $20). 

Submit a completed, signed application form or send a letter with the following information:

  • Specify which certificate you are requesting
  • Indicate the number of certified copies your are requesting
  • Full name as listed on birth certificate
  • Date of birth (month, day, year)
  • Sex (male or female)
  • Place of birth (city, county) - Must be Kansas
  • Mother's maiden name
  • Father's full name
  • Your relationship to the person named on the birth certificate
  • Reason you are requesting the certificate (we ask this so that we can provide appropriate service for your needs)
  • Your daytime phone number
  • Your mailing address
  • Place your handwritten signature on the request

Be sure to include:

  • You must include a photocopy of a government issued ID or 2 of the documents listed previously
  • Enclose a check or money order in U.S. dollars made payable to "Kansas Vital Statistics"; do not send cash
  • Enclose a business size self-addressed stamped envelope for each request of a different record

Mail the request to:
Office of Vital Statistics
Curtis State Office Building
1000 SW Jackson
Suite 120
Topeka, KS 66612-2221

Returned Requests

Requests with insufficient information, incorrect payment amount, or made by ineligible requestors will be returned to the requestor along with a form explaining why the request was returned.