Office of Vital Statistics
Vital Record Certificates
The Office of Vital Statistics receives and preserves vital records for events that occur in Kansas, including births, stillbirth, deaths, marriages, and divorces. The Office maintains more than 10 million vital records, adding approximately 100,000 new records annually. Over 360,000 certified copies of these records are issued to eligible requestors annually.
Vital records are necessary to receive services and conduct day-to-day business, such as enrolling in school, starting a new job, qualifying for subsidized housing, collecting life insurance benefits, and transferring property. This information also has important social research significance, serving as the "gold standard" of public health data, which can help determine what diseases and illnesses are problems in Kansas communities. For information on health care data and statistics, visit the Health Statistics section.
Kansas Records Only
Only Kansas vital records are filed and issued by this Office. If you need an out-of-state vital record, you have two options:
- Centers for Disease Control and Prevention (CDC): a tutorial on how to apply for certificates from other states
- VitalChek: an online order service for certificates
Birth, stillbirth, death, marriage, and divorce records (vital records) in Kansas are not public records. Certified copies of vital records are released to the person named on the record, immediate family, a legal representative, or anyone who can prove a direct interest, such as a named beneficiary or someone who jointly owns property with the person whose record is requested. The record must be necessary for the determination of personal or property rights. Proof of legal representation, direct interest, or written authorization with proper identification is required if the requestor is not named on the record or an immediate family member.
Copying or Altering Prohibited
Except as authorized by the Uniform Vital Statistics Act, no person shall prepare or issue any certificate, also known as a vital record, that purports to be an original, certified copy, or copy of a certificate per K.S.A. 65-2422d.(g). Any person who willfully makes or alters any certificate or certified copy, except as authorized by the Uniform Vital Statistics Act, shall be fined or imprisoned, or both fined and imprisoned per K.S.A. 21-3830.
The telephone service is automated with a directory to provide options for accessing recorded information for requesting certified copies, inquiring about the status of previously submitted requests, or speaking with a staff member, if other assistance is needed.
Contact the Office of Vital Statistics
- General questions: 785-296-1400 or email
- Credit card requests: 877-305-8315
- Kay Haug, State Registrar: 785-296-8627
- Jason Mathewson, OVS Director & Deputy State Registrar: 785-296-1423
- Chief of Certification: 785-296-1415
- Chief of Registration: 785-296-1426